THE RESEARCH PROPOSAL NOTES
2.0 INTRODUCTION
After the identification of the research topic, the next step is the
development of the research proposal. It is a statement in writing,
spelling out one’s intentions of carrying out a research in a specified
area. The proposal outlines the approach, strategy, as well as the
techniques to be followed in conducting a study. The proposal is a kind
of ‘blue print’ or a guide to the systematic study of a topic. It is a
written summary of what a researcher intends to do. A proposal is also
known as a work plan, prospectus
outline, statement of intent, or draft plan that tells us what, why,
how, where, and to whom it will be done. It must also show the benefit
of doing it. For the student or researcher, it provides a plan of action
for the approval by supervisors or funding agency.
Many students and beginning researchers view the proposal on unnecessary
work. In actuality, the more inexperienced a researcher is, the more
important it is to have a well planned and adequately documented
proposal. The research proposal is essentially a road map, showing
clearly the location from which a journey begins the destination to be
reached and the method of getting there. Well-prepared proposals include
potential problems that may be encountered along the way and methods for
avoiding or working around them, much as a road map indicates
alternative routes for a detour.
2.1 Purpose/Importance of a Research Proposal
Definition:
A research proposal is a comprehensive plan for a research project. It
is a written description of a research plan that has to be undertaken.
It determines the specific areas of research, states the purpose, scope,
methodology, overall organization and limitations of the study. It also
estimates its requirements for equipment (if necessary), finance and
possible personnel. The research proposal is of great significance both
to the researcher and the readers.
- It makes known one’s intentions of getting involved with research
work and this is done through the researcher spelling out the objectives
of his/her study. - The process of writing a proposal allows the researcher to plan and
review the steps that will be undertaken in the project. It gives the
researcher an opportunity to spot flows in the logic, errors in
assumptions and even problems that are not adequately addressed by the
objectives and design of the study. - In general, it provides justification for funding, if one is out in
the business/consultancy world. One has to justify the use of resources.
If one is in an academic setting, the proposal must provide
justification for acceptance as contributing to either existing
knowledge or adding to it (that is either extending the current field of
work or providing additional knowledge to the existing field). - After the proposal is done and approved, the document serves as guide
for the researcher throughout the investigations, ie, progress can be
monitored. - The proposal provides a basis for the evaluation of the document; it
gives the research advisor a basis for assisting the researcher. - A well-designed research proposal helps the researcher to avoid the
tiring and time consuming alterations once the research project takes off. - The proposal forces time management and budget estimate. These
estimates allow researchers to plan the project in such a way that the
work progresses steadily towards the deadline. Since many people tend to
follow the work, having a schedule helps researchers
work towards the completion of the project. - A proposal also provides an opportunity for the researcher to discuss
the research efforts of
others who have worked on related areas. - A proposal is also able to suggest the data necessary for solving the
problem and how the data will be gathered, treated, and interpreted. - In addition, the proposal of a contact
researcher must present its plan, services and credentials in the best
possible way to encourage its selection over competitors. In contract
research, the survival of companies depends on their ability to develop
wining proposals.
A note on Sponsor Uses
All research has a sponsor in one form or another. The student
researcher is responsible to the class instructor. In a corporate
setting, whether the research is being done in-house by a research
department or under contract to an external research firm, management
sponsors the research. University, government, or corporate sponsored
(grant) research uses grant committees to evaluate the work.
• A research proposal allows the sponsor to assess the sincerity of your
purpose, the clarity of your design, the extent of your background
material, and your fitness for undertaking the project.
• The proposal displays your discipline, organisation, and logic. A
poorly planned, poorly written, or poorly organised proposal damages
your reputation more than the decision not to submit one.
• Depending on the type of research and sponsor you have, various
aspects of a standard proposal design are emphasised.
• The proposal, then, provides a document the sponsor
can evaluate based on current organisational, scholastic, or scientific needs. It allows the research sponsor to assess both the researcher and the proposed design, to compare them against competing proposals, and to make the best selection for the project.
• Comparison of the results with the proposal is the first step in the
evaluation process. It provides a basis for the sponsor to evaluate the
results of a project. By comparing the final product with the stated
objectives, it is easy for the sponsor to decide if the research
goals have been achieved.
• Another benefit of the proposal is the discipline it brings to the
sponsor. Many managers, requesting an in-house, departmental research
project, do not adequately define the problem they are addressing. The
research proposal acts as a
catalyst for discussion
between the person conducting the research and the manager. The
researcher translates the management question, as described by the
manager, into the research questions and outlines the objectives of the
study. Upon review, the manager may discover that the
interpretation of the problem does not encompass all the original
symptoms. The proposal, then, serves as the basis for additional
discussion between the manager and the researcher untill all aspects of
the management question are understood
2.2 Types of Research Proposals
There are two main types of research proposals:
Academic research proposals
Project research proposals (business proposals)
In general, business proposals can be divided between those generated
internally and externally.
• An internal proposal is done for the corporation by staff specialists
or the research department of the firm.
• External proposals are either solicited or unsolicited. Sponsors can
be university grant committees, government agencies, corporations, and
so forth. With few exceptions, the larger the project, the more complex
is the proposal.
Academic Research Proposals
These are proposals in which the researcher proposes to undertake a
piece of research on some patinent issue leading to a definite academic
qualification ie, diploma, degree, masters, doctorate etc. These are
certain specific components that must go into such a proposal although
the format may vary from institution to institution. The accepted format
should be known to the student before embarking on writing of the proposal.
2.3 The Structure of the Research Proposal
The proposal can be structured in 3 sections:
- Preliminary Information:
The title page should have the following information:
- A clear title: This should have title of the study eg, Nakumat
Supermarkets: A study of the Factors that Enhance the Organisational
Commitment of Employees. - Name of the student registration no/department/faculty registered in.
- Required fulfillment eg, proposal submitted in partial fulfilment of
the degree in Business Administration, Mount Kenya University; May 2002.
Other preliminary information should then follow, ie, - Table of contents
- Authority from supervisors ie, this proposal has been submitted with the approval of the university supervisor(s).
- ……………………………………………..
- …………………………………………….
- Declaration page: This declares the research to be one’s original
work and not a
duplicate from elsewhere. - List of abbreviations.
- List of figures (if any)
CHAPTER ONE
1.0 Introduction
1.1 Background to the problem
1.2 The statement of the problem
1.3 The purpose of the study
1.4 The objectives of the study
1.5 Research questions
1.6 Research hypothesis (these can be substituted with assumptions of
the study. In other words, it is not necessary or a must for the student
to have research hypothesis especially if the study is of descriptive
nature).
1.7 Theoretical background / conceptual framework.
1.8 Rationale or justification / conceptual framework
1.9 Limitations and delimitations of the study.
1.10 Assumptions of the study.
1.11 Definition of terms.
CHAPTER TWO: LITERATURE REVIEW
2.0 Introduction
2.1 Theoretical literature review
2.2 Empirical literature review
2.3 Summary of literature.
CHAPTER THREE: RESEARCH DESIGN AND METHODOLOGY
3.0 Introduction (not always necessary)
3.1 Research design.
3.2 Target population.
3.3 Sampling procedures.
3.4 Methods of data collection
3.5 Procedures of data collection
3.6 Data analysis
References or Bibliography
Names of authors of the books reviewed, ie,
Name of author Name of book Published by Year Place
John Peters Research Methods Kenya Ltd 1997 Nairobi Kenya
Appendices
• Time schedule
• Budget
• Data collection instruments and any other document that the researcher
may consider important for the readers.
Format
Executive Summary / Abstract
This allows the reader to understand quickly the thrust of the proposal.
It is essentially an informative abstract, giving the reader the chance
to grasp the essentials of the proposal without having to read the
details. As such, the abstract should include brief statements of the
problem and research questions, the research objectives and the benefits
of your approach (methodology). It should also have some preliminary
information on the expected findings. Ideally, the executive summary
should be kept to a single page.
Introduction/Background of the Study
This is meant to stimulate interest of the reader. It acquaints the
reader with the problem, provides some background and necessary
information about the study. A good introduction shoud be brief and flow
smoothly. A well written introduction should lead to the statement of
the problem.
Statement of the Problem
This section needs to convince the reader / sponsor to continue reading
the proposal. You should capture the reader’s attention by stating the
problem clearly, its background, and consequences, and the resulting
research questions. The problem statement should be brief and to the
point. Problem statements too broadly defined cannot be addressed
adequately in one study. Therefore, after reading this section, the
reader should know the problem, its significance and why something
should be done to change the status quo.
• Remember, problem statement is the most critical part of the study,
ie, without a problem, there is no study!
Purpose of the Study
A broad statement indicating what the researcher intends to do about the
problem being investigated. Why have you undertaken to investigate this
problem? Why now?
Objectives of the Study
This module addresses the purpose of the investigation. It is here that
you lay out exactly what is being planned by the proposed research. The
objectives module flows naturally from the problem statement, giving the
reader concrete, and achievable goals. The objectives should be stated
clearly and must be testable. Objectives should be specific be as
possible. Objectives are important because:
• They determine the kind of research questions to be asked (posed).
• They determine the data collection and analysis procedures to be used.
• The research objectives section is the basis for judging the remainder
of the proposal and ultimately, the final report. Verify the consistency
of the proposal by checking to see that each objective is discussed in
the research design, data analysis and results sections.
Research Questions
These refer to the questions which a researcher would like to be
answered by undertaking the study. Research questions are more of
objectives put in a question form, sometimes it is not necessary to have
both. In a case where the objectives are general statements, then it may
be necessary for the research questions to be concluded. The research
questions should be very specific and guiding to the study.
Significance / Justification of the Study
Highlights the reasons for conducting the research, for instance what
gaps in knowledge has the study addressed? Has it contributed to the
solution of an immediate problem? Who will the research benefit?
Limitations and Delimitations of the Study
A limitation is an aspect of the study that the researcher knows may
negatively affect the results or generalizability of the results but
which s/he has no control over. In other words, it is a factor that will
affect the study in an important way and it is not in the control of the
researcher. For example, when one is administering a questionnaire, one
may not be in a position to force people to answer certain questions
which are personal. Again, people may constantly go on giving wrong
replys to some questions and this affects the contents of the study.
Delimitation on the other hand is an aspect mainly been able to be
controlled by the researcher. For example, the researcher is able to
control the sampling size, location of the study, be able to know how
many research assistants are required. These aspects may also affect the
outcome of the study to a certain extent.
In summary the limitations surface as variables which cannot be
controlled by the researcher but affect the study. As a researcher, one
must be honest enough to admit and is possible outline these
limitations. Not stating these limitations is morally and ethically wrong.
Hypothesis
In general, a hypothesis is a suggested solution to a problem. It is
remains largely a guess until facts are found to confirm or discredit
it. The word hypothesis is a Greek word meaning ‘ground work’ or ‘bases
– supposition, proposition. Hypothesis would generally be generated by
the theory being used. In most cases, without clear hypothesis people
have wasted time doing circular studies.
Review of the Literature
There is a need for the review of both theoretical and empirical
literature. This is a necessary and indispensable part of the proposal.
There are two schools of thought that have argued over literature
review, which is basically about the detail or length this section
should take. One school of thought argues that one cannot write a
comprehensive literature review if the proposal is required to be short
– 10 to 20 pages. Therefore, the review should be short and focus on –
highlighting key issues in the literature, what is the study for and
what methodology will be used, how will it add to the existing
literature (continuation of knowledge).
The second school of thought argues that literature review should be
comprehensive and detailed. Such a detailed review will enable one to
access if there is enough information to go on and if the study problem
is of any interest to people. Secondly, literature review must be done
because it fulfills a requirement for all study procedures and it also
gauges the importance of the
proposal.
There are certain advantages of detailed review:
- One is able to gain a good background about the field of study – one
is able to gain facts about the topic and most important learn about the
authoritative authors / writers in that field. What ideas do these
writers consider important – what are their main hypothesis – how have
they defined the various concepts and terms. - A detailed literature review also provides valuable information on
the methodology used in the study of certain phenomena. One is able to
analyse the various methods used by various writers and from this
consider which is best going to suit the topic chosen. Again all these
methodologies have their requirements – ie, special skill or computer
equipment) which one may not have and thus one is able to choose the
methodology which is available given one’s technical skills. - Detailed literature review will enable us ascertain whether the study
is needed and timely. Is the area of any interest to require further
research? Therefore, one is able to get valuable clues from literature
review. - Detailed literature review enables one to pinpoint the critical
issues – refine the problem statement. - Detailed literature review helps one to generate hypothesis and
questions for further study.
Generally, recent studies published in recent journals are an important
source of getting information about the current ‘burning issues’ in the
subject. The journals also provide information about the current
professionals in the area and what they have said about the issue
/subject. One is able to know about the most ‘cited articles’, because
these are articles which are
considered authoritative in their field of inquiry.
Not all journals are equally good. The quality of the journal is very
important. The journal must contain articles that have been written by
authoritative authors, who have specialised in certain fields. One
should be able to know about the qualifications of the writers by
checking through the editorial board.
Besides recent articles, one should be able to read books on the topic
of study. Some books do contain seminal work in certain topics. Four
kinds of works should be scanned through for information:
- Journals
- Dissertation abstract
- Major books in the field
- Electronic material / computerised information banks
In summary, such information centres should provide information on the
evolution and the present state of the study topic. They should provide
justification for providing additional information to existing knowledge
and also advance knowledge. One should select only those studies that
are related to the study topic. If nothing is related directly to your
study topic, then select those that come close to it. Take time to
review how they relate to the study and how do they differ significantly
from the study.
Choose the most recent literature and method, and other works that are
considered seminal. Discuss the selected study in detail so that a
non-specialised can understand the study. Briefly explain how the study
relates to your problem and how yours differ from those you have
reviewed. If you are aware of concurrent studies, cite them if possible.
Specification of the Research Methodology
This section gives a detailed procedure of the methods to be used for
the study. The literature review section is used as the basis of
methodology investigation. In other words literature review specifies
the methods used and you can use the information to model your
methodology. This section should also provide information on the data
one intends to use, sources of that data, the characteristics /
attributes of that data, ie, the population. It will also indicate
whether if there are any manipulations to be done on the data. How does
one go about generating qualitative data?
In summary, this section outlines the research design to be used. It
provides the model which the researcher is going to use. One can provide
preliminary results depending on the kind of investigation been undertaken.
Research Design
The design describes what you are going to do in technical terms. This
section should include as many subsections as needed to show the phases
of the project. Provide information on your proposed design for tasks
such as sample selection and size, data collection method,
instrumentation, procedures, and ethical requirements. When more than
one way exists to approach the design, disucss the methods you rejected
and why your selected approach is superior.
Data Analysis
A brief section on the methods used for analysing the data is
appropriate for large-scale contract research projects and doctoral
theses. With smaller projects, the proposed data analysis would be
included within the research design section. Describe your proposed
treatment and the theoretical basis for using the selected techniques.
This is often an arduous section to write. By use of sample charts and
dummy tables, you can make it easier to understand your data.
Appendices
Any detail that reinforces the body of the proposal can be included in
an appendix. This includes researcher vitae, budget details, lengthy
descriptions of special facilities, definition of terms etc.
Bibliography
For all projects that require literature review, a bibliography is
necessary. Use the bibliographic format required by the sponsor /
supervisor.
Example:
Author, year of publication, title of the book, publisher, place of
publication:
Koutsoyiannus, A; 1973: Theory of Econometrics; 2nd edition, Mcmillan,
London
Time Plan and Budget
Time plan is important for monitoring the development of the study. One
should set out a time plan for literature review, a draft report and
final report. One should also estimate the resources that are going to
be committed to the project. One should
establish the main cost components.
Research personnel cost – main researcher, assitants.
Equipment requirements / office supplies
Travel costs
Publication costs
Miscellaneous costs / contingencies
Evaluating the Research Proposal
In practice, many items contribute to a proposal’s acceptance and funding.
- First, the proposal must be neatly presented. Although a proposal
produced on a word processor and bound with an expensive cover will
not overcome design or analysis deficiencies, a poorly presented,
unclear, or disorganised proposal will not get serious
attention for the reviewing sponsors. - Second, the proposal’s major topics should be easily found and
logically organised. The reviewer should be able to page through the
proposal to any section of interest. - The proposal also must meet specific guidelines set by the
sponsoring company or agency. These include budgetary restrictions
and schedule deadlines. - A fourth important aspect is the technical writing style of the
proposal. The problem statement must be easily understood. The
research design should be clearly outlined and methodology
explained. The importance / benefits of the study must allow the
sponsor to see why the research should be funded. The objectives and
results sections should communciate exactly the goals and concrete
results that will come from the study. - Finally, budget and schedule considerations must be kept in mind. A
schedule that does not meet the expected deadlines will disqualify
the proposal. A budget that is too high for the allocated funds will
be rejected. Conversely, low budgets compared to competing proposals
suggest that something is missing or there is something wrong with
the researcher.
